Beer Festival Organiser - Pendle

Paul Brown

Purpose of the role:
To organise a beer festival in accordance with CAMRA's rules and policy documents. The exact requirements will vary according to the size of the festival and how long it has been operating.

Key Activities
• To act as chairman of the Festival Organising Committee.
• To ensure all Festival Committee posts are filled.
• Agree with each post holder the scope of their role ensuring that each person is not over burden volunteers with too many tasks.
• To ensure that each meeting is properly minuted and that all actions from the meetings are completed.
• Work closely with the festival treasurer to produce the festival budget and follow procedures to get the festival approved by as per CAMRA’s policies and procedures.
• Once the festival has been approved, ensuring that the expenditure is kept within budget.
• Liaise with the venue owners and read the venue contract carefully. Ditto for marquee and any site and equipment hire e.g. portable toilets.
• Ensure that the festival has the correct license for the event. This could be via the venue, a friendly landlord or a temporary event license. If you are using an existing venue licence ask to see it and check that it covers the festival.
• Ensure that the festival is compliant with CAMRA's health and safety procedures and guidelines.
• Agree a communication plan to publicise the festival with the publicity officer, taking into consideration any local or national campaigns that could also be promoted.
• To act as the spokesperson for the event with customers and the media unless this is delegated to another volunteer.

Code of conduct
• To refrain from putting forward any personal points of view that is against CAMRA's policy or might bring CAMRA into disrepute.
• To ensure that the festival complies with current CAMRA policy.
• To ensure that the festival complies with CAMRA's Volunteer Charter.
• To ensure that all volunteers are treated with respect and are properly thanked.

Time Commitment
• This role can take up as much time as you are prepared to give. Circa 1 to 2 hours a week is probably a minimum except on the run up to the festival when 10 hours per week might be needed.
• Attendance at branch meetings is essential.
• The time commitment will depend on the type and size of festival and how much can be delegated to other volunteers. It is recommended that the previous post holder is asked or an organiser of another festival of a similar size. Your Regional Director will be able to assist.

Skills needed
• Good organisational skills.
• Good interpersonal and communication skills.
• Access to a computer and the internet.